Faculty Grants

Grant guidelines

• Project Dates

  Faculty grant projects cannot exceed one year from the stated start date. JICUF will not reimburse grant recipients for expenses incurred before grant funding is disbursed.

• Size of Award

  Applicants will be required to submit a detailed budget as part of the application procedure. A maximum of ¥3,000,000 will be awarded per project.

• Budget Guidelines

  JICUF may not fund all of the budget items that are requested.

  Funding cannot be used on the following items:

  • Personal electronic equipment
  • Conference attendance
  • Hiring of external staff/interns. (On a case-by-case basis, JICUF may approve the compensation for student interns to help with the implementation of a grant.)

  Funding cannot be used to cover expenses incurred prior to receiving funding. In addition, JICUF reserves the right to fund expenses on a case-by-case basis.

  If an applicant plans to invite guests to the ICU campus to participate in the project, JICUF will provide the following support:

  • Up to two weeks of housing at Dialogue House.
  • For International Guests: Round-trip economy-class airfare to Japan and airport transportation.
  • For Domestic Guests: Round-trip travel between the guest’s home and ICU.
  • A daily allowance of ¥5,000 per person to cover meals and local transportation.
  • A one-time honorarium of ¥30,000 upon completion of a qualified activity at ICU. Qualified activities may include giving a public lecture, making a keynote presentation at a symposium, leading a workshop, etc.
• Repeat Applications
  Repeat Applicants with New Projects

  If you have received a Faculty Grant in the past, you must submit a Project Report before applying for a new project.

   

  Project Funding Renewal

  If you wish to apply for additional funding to continue or expand on a previously funded project, your proposal must describe how the project will grow beyond its original scope. This includes new project goals, activities, and/or collaborations that build on or improve the original project. Proposals that simply extend a project without adequately explaining how the project is being expanded will be given lower priority. Applicants may apply for project renewal up to two times. You also must explain how you will sustain this project after JICUF funding ends.

   

  Please note that applicants may only hold one active grant at a time. Please check with JICUF staff at grants@jicuf.org if you have questions about reapplying.

   
• Student Participation in Faculty Projects

  Projects must engage students through activities that focus on student learning and development, or by involving students in the planning, implementation, or execution of the project. Examples include:

  • Participating in international or domestic field trips where they conduct research or engage with local communities
  • Presenting research or participating in discussions at on-campus academic convenings alongside scholars
  • Attending skill-building workshops led by visiting professionals
  • Learning through a newly developed curriculum
  • Working directly with visiting scholars and professionals through lectures, workshops, or mentorship
  • Assisting with project planning, coordination, or implementation

  ICU students should have equal opportunity to participate in faculty-led projects. JICUF also recognizes that some projects are catered to students either in specific majors or at certain points in their academic careers. Faculty applicants with projects that include student participation must explain how they will select students, and, if participation is not open to the entire student body, explain why.

  In addition, JICUF would like to ensure that all students can participate regardless of socioeconomic status. Students should not pay more than ¥20,000 to participate in faculty projects receiving JICUF support.

• Reporting Requirements

  Faculty who are awarded a grant must submit a report within 60 days of the completion of their project.

  PROJECT REPORT FORM

• Taxation

  Faculty are responsible for determining the taxability of the funding they receive and pay any necessary taxes on the amount received. JICUF is not able to provide counsel on tax matters and recommends students speak with their local tax office or accountant.

  US citizens, US green card holders, or US residents for tax purposes are required to submit a W-9 form to JICUF. Non-US citizens and non-US residents conducting activities in the United States are required to submit a W-8BEN and JICUF is required to withhold up to 30% of the award. Non-US citizens and non-US residents conducting activities outside of the United States are not required to submit anything to JICUF.